Optimizing Conference Room Collaboration with itcHUB Smartboard Solutions

As social and economic developments accelerate, the need for intra-enterprise communication and collaboration is becoming more pressing. The traditional conference room's limitations in terms of quality, efficiency, and intelligence are no longer sufficient to meet this demand.

The itc smartboard solution for conference rooms is based on the itcHUB Intelligent Interactive Flat Panel, Conference Management Platform, Space Management System, and Remote Video Conferencing System. These components are used to create intelligent meeting rooms. The solution provides enterprises with intelligent systems throughout the entire process of the meeting. It applies to large, medium, and small meeting rooms, lecture halls, and other forms of meeting room scenarios. The solution helps enterprises collaborate efficiently.

System Application Advantages

 Intelligent meeting reservation

• Reservation through PC/mobile phone/conference door plate, is one key to solving the problem of invitation;
• Corporate address book association, batch reminder meeting information, distribution of shared information, without repeated communication;
• Real-time display of meeting information and conference room status on the door screen, supporting three authentication combinations of face/card/code scanning, covering a variety of check-in scenarios to help efficient meetings;
• Automatically detect and adjust the equipment status/environmental quality to a comfortable meeting environment before the meeting.

Visualized centralized control, intelligent scene linkage

• Scenario control design, one-key linkage of related types of equipment according to the mode plan, improving meeting efficiency;
• Visualized operation interface, only one central control tablet can realize environment control, audio and video switching, conference control and other rapid operations, reducing the difficulty of operation.

Ultra-high-definition video conferencing, the ultimate collaboration experience

• End-to-end 4K+H.265 technology, creating ultra-high-definition remote video conferencing experience;
• Supports private cloud and public cloud networking, adapts to mainstream cloud conference platforms, covers all scenarios and protects existing investments;
• Support multi-type terminal access, users can join the meeting at any time, any place, anyway, to enhance the communication efficiency of the meeting.

Multiple Intelligent Tools for Efficient Meeting Collaboration

• Adapt to mainstream video conferencing platform, ultra-clear camera, air channel coverage of the entire conference room, just like face-to-face;
• Equipped with 2.1-channel professional audio, for different application scenarios, providing standard, conference, vocals, music, theater 5 kinds high-quality sound options;
• Computer/mobile phone/tablet can be wirelessly cast screen; reverse touch control, flexible and efficient display;
• Unlimited space for free writing, support for OCR intelligent recognition, voice assistants, intelligent tools and other aids, more people to create a clearer expression;
• Mixed split-screen in the meeting, can simultaneously show the whiteboard, dynamic video, audio, documents, annotations and other pages; in the video playback at the same time, you can also write annotations and document insertion, to meet the demand for more content display; meeting can be simultaneously annotated and documented display, and the participants can be at any time to cast the screen, a screen convergence of all parties to think, to help the team to effectively improve the communication efficiency, to open up the mind;
• Multi-region air conditioning, lighting, conference tablets and other equipment adjustment.

 Automatic archiving of meeting documents, more powerful implementation after the meeting

• The presenter can initiate a video conference to record the content so that the key points of the meeting will not be missed;
• Meeting documents are automatically archived, (in-meeting recorded documents, cast screen voting results, in-meeting annotations and other documents) are uploaded to the cloud, and the meeting content can be traced back;
• AI voice recognition, discussion content is automatically converted to text, 5 minutes to complete the meeting minutes;
• automatic reset of equipment after the meeting, and automatic shutdown of conference room equipment (all-in-one machines, curtains, air conditioners, lights and other equipment) after the meeting.

Digital unified operation and maintenance, efficient and intelligent management

• Backstage data visualization, multi-dimensional data analysis, conference room operation and maintenance at a glance, comprehensively improve management efficiency, provide management with a basis for decision-making;
• Data visualization, equipment use peaks and valleys at a glance, environmental protection and energy-saving;
• Centralized control of equipment, real-time monitoring of the state, warning of hidden problems, fault automatic positioning, reducing manual troubleshooting time;
• Remote management and control, operation and maintenance personnel at any time, any place, remote operation to solve problems, enhance the convenience of management;
• Equipment operation and maintenance management standardization; with manual inspection, automatic joint inspection, real-time alarms, work order management, regular system and link joint inspection, regularly generate inspection reports, so that inspection standardization.

Application Scenarios

 Small meeting rooms

Matching highlights:

• Suitable for 15~30 square meters, accommodating 10~20 people in a small meeting space.
• Ultra-wide-angle camera, to meet the ultra-close distance of the conference table layout.
•  Reverse touch control, flexible and efficient display.
• Zoom camera, always tracking the speaker's screen.
• One-key screen casting, saving meeting space and getting rid of cumbersome wires.
• OCR intelligent recognition, writing handwriting into the original draft in seconds.
• AI voice assistants, voice control devices, get rid of the hands of bondage.

Scenarios: local seminars, decision-making reports, communication and sharing meetings.

 Medium-sized conference room

Matching highlights:

• Suitable for 35~60 square meters, accommodating 40~60 people in a medium-sized meeting space.
• Intelligent meeting reservation, automatic environment preparation.
• Mobile phone, computer reverse touch control, flexible and efficient display.
• Intelligent meeting reservation, automatic environment preparation.
• Mobile phone, computer reverse touch, flexible and efficient display.
• One-key screen casting saves meeting space to eliminate cumbersome wire bondage.
• Intelligent OCR recognition, writing handwriting becomes correct in a second.
• AI voice assistant, voice control equipment, get rid of the hands of bondage.
• Automatic archiving of meeting documents, more powerful implementation after the meeting.

Scenarios: teleconferences, business meetings, online training, etc.

Large conference room

Matching highlights:

• Suitable for 60~100 square meters, accommodating 50~100 people in a large meeting space.
• Intelligent meeting reservation, automatic environment preparation.
• HD camera, perfect reproduction of the conference room picture.
• Mobile phone, computer reverse touch control, flexible and efficient display.
• One-key screen casting saves meeting space to eliminate cumbersome wire bondage.
• OCR intelligent recognition, writing handwriting into the original draft in seconds.
• AI voice assistant, voice control equipment, get rid of the hands of bondage.
• Automatic archiving of meeting documents, the implementation of more powerful after the meeting.

Scenarios: staff training sessions, academic seminars, reports on the meeting and other scenarios

Remote Video Conference Room

Matching highlights:

• Suitable for 15~30 square meters, accommodating 10~20 people in a small meeting space.
• Ultra-wide-angle camera, to meet the ultra-close distance of the conference table layout.
• Mobile phone, computer reverse touch, flexible and efficient display.
• Mobile phone and computer reverse touch, flexible and efficient display.
• Zoom camera, always tracking the speaker's screen.
• One-key screen casting saves meeting space to eliminate the cumbersome wire bondage.
• OCR intelligent recognition, writing handwriting into the original draft in seconds.
• AI voice assistants, voice control devices, get rid of the hands of bondage.
• Five master tuning sounds, perfect restoration of sound quality.
• Ultra-high peak power, to solve the problem of sound reinforcement.

Scenario: remote video conferencing

As an emerging conference room equipment, Interactive Flat-Panel Display are gradually replacing the traditional whiteboard and projector with its advantages of efficient interaction, clear display, convenient operation, etc. Here, we are honored to introduce itc's best smart boards for conference rooms -the itchub series. This series of products not only has all the above advantages but also has unique and innovative features and excellent customer service. We are committed to providing our customers with the most advanced and reliable conference room solutions to help your business succeed. If you are interested in intelligent conference display or have any questions, please feel free to contact us, itc will be happy to provide you with professional advice and service.